Effective Time Management
July 19, 2008
You’re always late for class, for appointments, for interviews… Well, what you need is to attend time management classes to be better organized. Or, you’re tired and would rather get ten minutes of extra sleep than get out of bed. All very well, but you have to get ready for work, have breakfast, read that report you cobbled together for that all important meeting with the boss and new client. If, you feel overwhelmed by the sheer volume of different jobs to be done each day, go to bed exhausted, only to get up feeling tired next morning. Looks like you need time management tips to put you in control of your life.
Effective time management techniques help control your activities, they are an aid to making educated decisions as to how to make for quality time. There are only so many hours available in a day, a week, a month, or a year and how we use these hours is what is so important. Effective time management ensures you have time to spend time with the family, go on vacation, take up a new hobby, read the latest book, relax and live a little, garden, play sports, dance, read or indulge in any of your favourite pastimes.
You can do all that and more with time management techniques that help to organize your personal and business activities. Begin by prioritising tasks, learning to differentiate between the important and the optional, discover how to judge the relative importance of each task to help schedule them. Prepare a To Do list.
Set aside an appropriate amount of time for life issues unrelated to work e.g. spending time with family. Learn to differentiate the essential from the important e.g. meeting tough deadlines, striving for business growth, customer service, etc. Push the urgent items to the top of the list. Finally, recognize the need to push through time-sensitive projects ASAP to minimize hitting the panic button.
The following time management tips should help. Make a To Do list everyday, grading them according to their urgency for completion. Every morning update your list, striking out those tasks that have been completed, moving up or adding those that need attention. Break projects into groups and eliminate tasks that are unnecessary and time consuming. Consolidate tasks that can be done together simultaneously. Learn to be less of a perfectionist, even less critical when pressed for time. Learn how to say No, even though you feel no one does things better than you. Be flexible, in control, schedule for interruptions and you can now start to manage your time effectively!
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