How to Protect Your Documents in Microsoft Office Word

en Today, our mobile, flexible workforce allows sensitive data to fly every which way, all over, all the time. Hence, it has become even more important to make sure that our documents are secure.

This article introduces you to the various ways in which you can protect your documents in Microsoft Office Word 2007.

The protection features in Word are designed to meet the demands of today’s users, who might need to access documents in different versions and share them instantaneously with people all across the globe. These protection features provide data integrity by securing sensitive information at the document level.

Just click on the Microsoft Office Button and bring your mouse pointer to the Prepare tab. You’ll find the following features which will help protect your documents the way you need to:

1. Inspect Document: Upon clicking this option, the Document Inspector will be launched, whereby your document will be reviewed. Subsequently, any sensitive or personal information that you might not want to share with others will be pointed out.

2. Encrypt Document: This feature allows you to secure your document by setting a password before allowing others to view it.

3. Restrict Permission: By choosing this feature, you can limit the functionality of the document, while still letting others to view it. Anybody with requisite permissions, may even be able to work with it. This feature is available only in 2007 Microsoft Office Ultimate, 2007 Microsoft Office Professional Plus and 2007 Microsoft Office Enterprise.


4. Add A Digital Signature: This way you can add a digital signature directly in the document file, thereby authenticating your document for others.

5. Mark As Final: With this feature you can save the document in its final form, as read-only. Thus, anyone who receives the file can only view and print it.

Besides these options available in the Prepare menu, Word allows you to safeguard your documents with the help of the Word 2007 Trust Center or by saving them in PDF and XPS formats.



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