You have seen cluttered closets but have you seen cluttered inboxes? Certainly you have. Just go through your own inbox and you will certainly find countless emails that you don’t need to keep in your inbox but they are just lying there.
Do you want to know how to keep your inbox free from clutter? The task is not difficult but you have to spend some time everyday.
Manage Some E-Mails at a Time
It is more efficient to handle your e-mails in small batches that to go through them once or twice a week. You can check your mail two times a day – once in the morning and once at night. This will save a lot of time and you should try to keep your inbox clean.
If you treat your inbox as your normal mailbox then you will surely be able to manage your inbox. As soon as you receive mail and bills in your mailbox, do you let them be there or do you take them out? You should do the same thing with your e-mails.
Don’t Blend Official and Personal
Try to use all the different features of your e-mail system. The features are there to make things easier for you. Thus, you should actually use them. Group your e-mails into folders. In one folder you can save personal e-mails, while in another you can store your official e-mails. Things will become easier if you follow this rule.
Certain e-mail systems also have the option of using color codes in order to discern the persons who e-mail you. Thus, you can use color codes for your boss, your superiors or your clients. So, all you have to do is look at the e-mail and you will know who has sent it or where you should save it. Make sure for how long any saved e-mail will remain in your inbox.