The basics of good letter writing are easy to learn. However, often we end up ending a letter abruptly, which leaves the reader with little choice but to keep guessing about what we had hoped to achieved through the letter.
The following guide provides the right ways to end a letter, whether formal or informal.
It is important to include a summarizing paragraph and closing remarks to end a letter properly. This will signal the end of the letter and make clear your plan for future actions.
Here’s a step by step guide on how to end the letter.
Step 1: Create a separate paragraph for final remarks. This will signal the end of the letter.
Step 2: Include the purpose of the letter once again in this final paragraph. For instance, reiterate your eagerness for a particular job position, re-state an apology or offer yet another congratulatory remark to the addressee.
Step 3: Mention your desire for future actions in the closing paragraph, if need be. For example, include a desire for an interview in a job application letter, or request for a refund in a compalint letter. Make it a point to clearly emphasize what you want to happen next.
Step 4: Add a reference to future contact. Here you may include a reference to a telephonic conversation or an upcoming meeting in case of formal letters. For informal letters, you may typically end with a desire to meet soon.
Step 5: Skip 2 lines below the closing paragraph and indent to write a closing remark. Write “Yours Faithfully” if you don’t know the name of the person you are writing to. If you do know the name of the recipient however, use “Yours Sincerely” to finish off. You can use “Best Wishes” or “Best Regards” while adressing a close business aid or friend. Follow these words with a comma.
Step 6: Skip 3-4 lines and type your name in case of formal letters. This interim space will allow you sign the finished letter. If you are writing for a business purpose, mention your title after your typed name. Then add your department and company name if you want to.
Step 7: End the letter with your signature. If you don’t know the recipient personally, sign both your first and last names; while for an informal letter, only your first name is sufficient.